Sponsor Terms and Conditions

These terms and conditions, along with the completed online booking form submitted by you, comprise the full Agreement between you (the Sponsor) and Intrinsic Communications Ltd (the Organiser).

Sponsorship Fees

All advertised fees are exclusive of any applicable VAT. Full payment is due 10 days from acceptance of Booking by Intrinsic Communications Ltd. Travel and accommodation are not included in the sponsorship fee.

Payment can be made by credit card or bank transfer (cheques are not accepted).

Event Attendance

Sponsorship fees include 2 days’ conference attendance with access to all public main room and breakout sessions (excludes sponsor hosted roundtables). Also included: agreed sponsorship package inclusions, scheduled coffee and lunch breaks, scheduled evening networking drinks (if applicable) and event documentation.

Access is provided to delegate profiles for meeting selection, and you will be required to make your meeting and workshop selections in a timely manner when invited to do so. It is required that all attendees provide the requested information by the deadlines provided (minimum 6 weeks prior to the event date, or at the time of booking if less than 6 weeks prior to the event). Delegate and solution provider profiles allow attendees to maximise their attendance by ensuring the most relevant connections for their business objectives. Full payment is required prior to access to the profiles. Information provided by attendees is solely used for the purposes of administering the event.

Cancellations

Cancellation by the Sponsor will result in the forfeiture of all fees paid or due at the time. The Organiser reserves the right to issue a credit note to the value of fees paid to be used against a future Intrinsic Communications Ltd event.

Alterations to Event

The Organiser will make its best efforts to run the event as advertised but reserves the right to alter aspects (including dates, location, venue, speakers and session timings) of the event if necessary and in the best interests of the event. If the event dates or location are altered the registration will be transferred in full to the new dates or location. No responsibility is accepted by the Organiser for any losses or damages incurred due to event alterations. If the event is postponed for any reason, including Force Majeure, the registration will be transferred to the rescheduled dates as soon as they are known. If the Organiser cancels the event for any reason the Sponsor will have the option to receive a credit note for an alternative Intrinsic Communications Ltd event.

Organiser’s Rights and Obligations

Organiser will circulate to Client a list of all attendees at the Event, details of all prearranged
meetings and itineraries of Client’s Representatives as soon as practicable
after the date of this Agreement.

Organiser does not guarantee the accuracy of such information or the actual attendance of the named attendees and will not be liable to Client for any change in the number or identity of other attendees or for any attendees who do not keep scheduled
appointments.

Organiser will arrange a mutually agreed number of meetings.

Organiser reserves the right to vary the itineraries of all participants in the Event.

Organiser will notify clients in such circumstances.

Clients acknowledge that Organiser has made no other representations or warranties
and has no other rights or obligations other than as set out in this Agreement.

 

Miscellaneous

This Agreement may not be transferred or assigned by Sponsor without Organiser’s prior consent. This Agreement constitutes the entire agreement and understanding by the parties. This Agreement is binding on the parties upon completion of Online Booking and Sponsor represents to the Organiser that this Agreement has been approved by an individual who is an authorised signatory and who has authority to bind the Sponsor to the terms of this Agreement. All communication following this Agreement must be in writing (via email).

The Organiser accepts no responsibility for the conduct or behaviour of attendees at the event and is not responsible for any injury or death that may occur at the event.

Sponsor agrees to indemnify and hold harmless the Organiser from and against any and all costs, damages and expenses which may be incurred by the Sponsor or its agents and employees.

This Agreement is governed by English law and the parties agree to submit to the jurisdiction of the courts of England in all matters.

Data Protection

The Organiser is committed to protecting your privacy and keeping your data confidential. Data is collected in accordance with the Data Protection Act 1998. The information provided by Sponsor will be held on our database and not made available to any external partners or companies.

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